UNLV Distance Education Proctored Exam Procedures
Some UNLV instructors require their Distance Education students to take proctored exams. For those students who can come to the UNLV campus at the specified date and time, the only logistic challenges are driving in Las Vegas traffic and finding a parking space. Those students who will be outside the Las Vegas area must find a suitable proctor. Student must have that proctor approved by the instructor in advance and then take the exam at the proctor-designated location. Students should make proctor arrangements as early as possible in the semester! Find your proctor for all exams prior to the drop date for that semester.
It will take at least 3 weeks to complete the proctor approval process. Our goal is to assure the integrity and security of UNLV Distance Education proctored exams. For everyone’s success in participating in proctored exams, read and follow these steps: |
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Procedures for Proctored Exams
For students outside the Las Vegas area
- Arrange for an approved proctor for all exams at least 3 weeks before the first proctored exam and no later than the Final Drop Date for the semester. This is usually about mid term time.
- Request that the proctor fill out the Proctor Approval and Agreement Form and return to the instructor via fax. The proctor’s signature and contact information on this document are essential for confirmation purposes.
- Receive the instructor’s approval or disapproval of the proctor. If a proctor is not approved, the student must find an alternate.
- Arrive at the proctor-designated location, on time, with proper ID. Take the exam in accordance with UNLV academic integrity policies and any additional rules specified by the instructor.
For instructors
At UNLV:
- Reserve a testing room on campus
- Specify the date, time and location of the exam
- Articulate the rules for the exam (open or closed notes, Internet use, calculator usage, cell phones, PDA, etc.)
- Serve as the classroom proctor or designate a suitable alternate within your department or school
- UNLV Distance Education cannot proctor exams in DE offices
Outside UNLV:
- Receive the Proctor Approval and Agreement Form and accept or reject the proctor 2 weeks prior to the exam
- Notify the student and the proctor of the proctor’s approval or disapproval
- Determine the exam transmission mode (fax or email) and prepare the exam (preferably as a PDF document) then transmit the exam with the ”Exam Instructions for UNLV Distance Education Proctors” to the proctor 48 hours before the scheduled exam time
- Receive the exam from the proctor within 24 hours after the exam time
The instructor will establish the exam rules for all students, specifically stating the amount of time available for the exam and whether the following are allowed:
- calculator
- open books or notes
- cell phones
- PDAs
- any other requirements
For proctors
- Accept or decline a request from a UNLV student to administer an exam, impartially and in accordance with UNLV rules and any specified by the instructor
- Arrange any fee payment with the student
- Fill out and submit the Proctor Approval and Agreement Form to the instructor at least two weeks prior to the exam
- Have the necessary technology and equipment: Internet access, printer and fax
- Receive the exam, administer the exam, and return it to the instructor within 24 hours after the exam
- Note on the exam the student’s start and stop times
- Terminate the exam if the student does not comply with UNLV rules or instructor-specified rules
Requirements for Proctors
A proctor is someone who will impartially administer an exam on behalf of a UNLV instructor. Acceptable proctors are usually located in:
- an educational institution (university, community college, high school)
- testing centers
- public library
- Sylvan learning centers
- churches or temples
Preferably, there should be no pre-existing relationship between the student and the proctor. The following relationships, therefore, between the student and proctor are not acceptable:
- friends
- family members
- colleagues
- co-workers
- neighbors
Timing issues of proctored exams
- Student contacts proctor and has “Proctor Approval and Agreement Form” completed & sent by the proctor to the instructor three weeks before the exam
- Instructor approves the proctor and notifies student and proctor 2 weeks prior to the exam by email sends the proctor the exam and complete instructions “Exam Instructions for UNLV Distance Education Proctors” 48 hours prior to the exam
- Proctor returns completed exam to instructor within 24 hours